Food is an integral part of any party so one must choose a catering service wisely. But how does one choose the right caterer for an event? It is important to do a lot of research, check references, and often request a sampling to make your final decision.

List your catering needs In order for a caterer to provide an accurate estimate for your party or event, you must communicate your needs clearly. Do you have a location for your party/event reserved and is there a kitchen on site? How many guests are coming to your event? Find out if the potential caterer has a minimum guest requirement. Take into consideration that some of your guests may have special dietary needs and be certain to communicate this with your caterer. A great caterer will be ready for any surprise that may surface, but at what cost to you? Ask.

What is your catering budget?

Discuss your budget with your caterer and what options are available. Ask yourself, do you prefer a buffet style or a silver-service sit down dinner for your guests? Be clear about your proposed menu, do you have a theme or style at the event that will be reflected in the cuisine? Your budget may or may not determine how flexible your caterer is to meet your needs. Keep in mind; it is the type of food that often determines the bulk price of the catering job. Find out, and possibly request, if the caterer will provide a detailed contract of service and outline what the payment terms will be.

Where does the caterer shop?

Does the caterer use fresh or frozen food for recipes? Is the produce grown locally? Is it organic? Will any of the dishes be pre-made and then frozen until the party/event? Does anything come from a can? It happens! (Gasp).

Decorations

Does the potential caterer supply decorations, linens, tables & chairs? Very often there will be a brochure catering services supply with examples of past event and table decorations. It is important to be very clear in what your event needs and what the caterer will be supplying. Is a menu board provided for the guests that describes the ingredients of the dishes being served?

Wait-staff

Will the catering company provide a wait-staff? What is their required dress code? What is the ratio of servers to guests? A rule of thumb is one server for every 10 guests. Be certain to ask your potential caterer if taxes and gratuities are included in the final bid.

What happens to the leftovers? Often, upon request, a catering service will compile a food basket at no additional charge for the host or hostess of the event.

Remember, it is critical that you communicate with your potential caterer exactly you want; the result, you get what you want and the caterer can provide an accurate bid for the job as well as the exceptional service your event deserves.